General Information

Birchville School’s hours are from 9.00am – 3.00pm

Hours of instruction are as follows:

School starts                  9am

Morning Tea                   11am-11.30am

Lunchtime                       1pm-1.50pm

School finish time          3pm

Children are not be be left unattended before 8.30am. 

The Board from time to time approve departure from these hours provided that the time is within Ministry requirements of 390 half days. 


School Community Support

Parents and members of the community are encouraged to come and support the school and classroom programmes. There is also a constant need for parents/caregivers to:

  •  Help within the school
  • Provide transport and support on class visits
  • Assist with fundraising activities (e.g: disco).

Make a Difference Assemblies

Assemblies are held every two weeks and are a way of sharing class learning with parents/caregivers and the rest of the school. All community members are welcome to attend.



Clothing needs to be appropriate for children to participate in all activities comfortably at school. There may be times when specific clothing is required. For example: running, swimming, gymnastics, or other physical activities.


Sun Safety

The school has a policy that children must wear hats in Terms 1 and 4 for sun protection during breaks and any outdoor activities. A full brimmed hat is advised for the most sun protection.



If your child is sick in the morning please contact the office before 9am by telephone/email or through our website so that we can inform the teacher. Parents/Caregivers are also asked to sign their child out at the office if they have to leave school early.



We understand from time to time that your child may be late to school. We ask that all late pupils report to the office first before going to class.


Visitors to the School

We ask that all visitors sign in at the office upon arrival.


Road Patrol

Our school patrol supervises the crossing in Gemstone Drive before and after school. Students and parents are asked to cooperate with the school patrol and use the crossing. For the safety of our students we ask that you do not use the car parking area as a set down/ pick up point. We also request that you park well clear of the crossing area, bus stops and yellow lines.

Classroom Activities

Pupil Placement

All pupils will be placed in a class deemed appropriate to their academic and social development. Class placements will be made available at the end of each year. Parents are welcome to come and discuss their child’s placement with the Principal.



Children have the opportunity to take part in Upper Hutt Cluster sporting events, these are usually for Years 4-6 students. Children are given the opportunity to opt into these events and letters/ information will be sent home to parents.


Education Outside The Classroom (EOTC)

Education Outside the Classroom is an excellent way for children to relate to others and to experience new things and new challenges. Birchville School promotes E.O.T.C. but understands that activities need to be relevant and costs kept to a minimum.


Digital Learning

We have B.Y.O.D programme where children from Years 3-6 can bring their own Chromebooks from home for classroom learning. Internet safety information can be found in our policies on School Docs. It is expected that pupils will respect the use of these technologies.

We ask that no outside software or extensions be used on any device to safe guard the systems and protection in place.


School Donations

School donations by Parent/Caregivers help pay for extra resources for Birchville School students. The Board of Trustees in consultation with parents endeavour to keep these as affordable as possible.


Extra Curricular Costs

From time to time parents/caregivers are asked to pay for extra curricular activities in the form of visiting groups, E.O.T.C programmes or specialist activities. We will try to give as much advanced warning of these as possible. If there are any problems with payment please feel free to contact your classroom teacher.


School Payments

All school payments are to be made online using internet banking or the KINDO App.. Please note we do not have EFTPOS facilities at school.

Home & School Communication

Information home

All notices will be spent out via email and will be posted on the school website. Anyone wanting notices in hard copy are to arrange this with the office.


Parental/Caregivers/Teacher Concerns

All concerns about school programmes and children’s well-being should be directed in the first instance to the class teachers. Ongoing issues will be taken to a leadership team meeting and followed up by them. If parents/caregivers are still not satisfied, there is a formal complaints procedure available at the office, which offers guidance on the appropriate steps to take.


Teacher Communication


Teachers will respond to queries within 24 hours and will notify family or caregivers as soon as any issues arise.



School Code of Conduct

Our code of conduct is based on our GEMS. We ask that our community act in a way that reflects this by acting appropriately when communicating with staff or in the school environment. In this way children are constantly being exposed to positive adult role models. This helps reinforce the standards of behaviour expected.

Reporting to Parents and Caregivers

Formal reporting will take place twice a year.

If there are concerns at any other time please feel free to make an appointment to see the classroom teacher.


Non-custodial Parents

Parents that do not have custody of their children and have access rights are welcome to telephone the school to organise a time to meet with the staff and look at the work your child is doing. Assessments will be duplicated on request.


Board of Trustees

Board meetings are held once a month in the school staff room. All parents and caregivers are welcome to attend. 

Parents/caregivers are also invited to support the Board in running the school by:

  • Being supportive
  • Helping to raise funds for the school
  • Putting your name forward for board elections
  • Providing information as required
  • Community Consultation

From time to time the board will consult the community on a range of issues. The consultation process could be in the form of surveys, meetings or informal interviews.


Property – Use of Buildings After School

If you wish to use the school grounds or buildings out of school hours, please contact the Principal or office to obtain information on costs, requirements and application forms.


Smoking and Alcohol

Birchville School is a smoke, alcohol and drug free area.


Lost Property

This can be found in your child’s classroom. If you cannot find it please see your child’s teacher.


Personal Items

Personal items should not be bought to school unless pre-arranged with the teachers. The school does not take responsibility for the loss or damage of personal items. 


Health & Safety – Medication

Parents must inform the office if a child needs to take any medication. This will be held and administered at the office. No medication is to be kept in school bags.


Bicycles, Drift Trikes, and Scooters

At break times children can ride in the school grounds. Bikes can be ridden on the BMX track at the back of the field. Scooters and drift trikes can be ridden on the courts by the playground. Helmets are compulsory for all wheel based activities.

We follow the police’s advice regarding children biking and recommend that children be nine years or over to ride unaccompanied to school.

For children over nine, bicycles should be roadworthy and helmets worn properly at all times. The school reserves the right to stop pupils riding to school if we feel they are unsafe.


If we can be of any assistance in any matter, please feel free to contact us.