General Information


Birchville School's hours are from 9.00am – 3.00pm for 40 weeks of the year.

Hours of instruction are as follows:


School starts                 -   9am

Morning Tea Interval   -   11am-11.30am

Lunchtime                     -  1pm-1.50pm

School finish time         -  3pm


The Board from time to time approve departure from these hours provided that the time is within Ministry requirements of 394 half days.

School Community Support

Parents and members of the community are encouraged to come and support the school and classroom programmes. There is also a constant need for parents/caregivers to:

  • Provide transport on class visits for Education Outside the Classroom (EOTC) programmes
  • Fundraising activities
  • Help within the school
  • Support Learning


School assemblies are held every two weeks and are a way of sharing class adventures with parents/caregivers and the rest of the school. All community members are welcome to attend. Assembly times are publicised in the on our school website and facebook.


Clothing needs to be appropriate for children to participate in all activities comfortably at school. There may be times when specific clothing is required for example: for running, gymnastics, and other physical education programme. The children will be required to wear the correct clothing.

Sun Safety

The school has a policy that children must wear hats in Terms 1 and 4 for sun protection during breaks and any outdoor activities.   


As Birchville School is a place of learning and a high expectation of behaviour is required at all times.

You can access our Behaviour Management policies and procedures here.

We believe our responsibility to supervise your children begins at 8:30am at school and ends at the school gate, at 3.00pm; unless your child is catching the Akatarawa Rd school bus or is required for a school activity after these hours.


If your child is sick in the morning please contact the school by telephone/email or through our website so that we can inform the teacher. Parents/Caregivers are also asked to let the office know if their child has to leave school early.


We understand from time to time that your child may be late to school. We ask that all late pupils report to the office first before going to class.

Visitors to the School

We ask that all visitors who will be in the school for a period of time sign the visitor's book at the entrance to the school, you are also required to wear a lanyard to identify that you are a visitor to the school. In this way we can account for every person in the case of an emergency.

Traffic Wardens

Our school patrol supervises the crossing in Gemstone Drive before and after school. Students and parents are asked to cooperate with the school patrol and use the crossing. For the safety of our students we ask that you do not use the car parking area as a set down/ pick up point. We also request that you park well clear of the crossing area, bus stops and yellow lines.

Classroom Activities

Pupil Placement

All pupils will be placed in a class deemed appropriate to their academic and social development. Class placements will be made available at the end of each year. Parents are welcome to come and discuss their child's placement with the Principal.

Special Needs Programmes

To meet the learning needs of all pupils the school runs special needs programmes predominately in English and Mathematics. Children are allocated time on these programmes through our special needs programme. If you believe your child may need support, please contact your classroom teacher. If your child is placed on these programmes you will be notified by letter or phone.

Some children's needs are funded individually by the Ministry of Education through the on going and reviewable resourcing fund (ORRS). If you would like more information about this funding please contact the school.

GATE Programmes

We also offer extra programmes in Gifted and Talented Education as staffing allows. These opportunities in music, dance, visual arts, performing arts, science, mathematics and individual interests. Children are selected based on a range of information from home and school

Reading Recovery

The school has a reading recovery programme that allows for individual support of students at 6 years. The amount of time allocated for this is very limited and is at the discretion of the Special Needs Coordinator and the Principal.

Home Learning

Homework is a chance for students to take responsibility for their own learning; parent/caregiver support and guidance is appreciated. It should be enjoyable (even fun!) and seen as a partnership between home and school where parents/ caregivers can share learning at home.

Junior school students will have a daily reading book to share with you. We encourage parents to read with and to their children. Spelling may also be given.

Middle and senior students may receive reading, spelling and basic facts to reinforce skills they are developing at school but may also have activities which support their in school learning.

Te Reo Maori

Birchville School is committed to promoting Te Reo Maori at all levels.We have Kapahaka schoolwide and an ongoing professioanl development programme for all staff.


Students can participate in a range of school organised "after school" sports. These are 'over and above' those offered as part of the school curriculum. We currently have teams of students playing Netball, Unihoc and Flippaball. The School has a set of optional School clothing for team events. For inter-school fixtures, students are issued with t-shirts in the school colours. These are to be returned as soon as they have been washed.

Education Outside The Classroom (EOTC)

Education Outside the Classroom is an excellent way for children to relate to others and to experience new things and new challenges. Birchville School promotes E.O.T.C. but understand that activities need to be relevant and costs kept to a minimum.

Computers and ICT

A wide range of Computer and Information Communication Technology is available in classrooms at Birchville School to support pupils in their education. It is expected that pupils will respect the use of these technologies.

We ask that no outside software be used on the computers to safe guard the systems in place.

School Donations

School donations by Parent/Caregivers help pay for extra resources for Birchville School students. The Board of Trustees in consultation with parents endeavour to keep these as affordable as possible.

Extra Curricular Costs

From time to time parents/caregivers are asked to pay for extra curricular activities in the form of visiting groups, E.O.T.C programmes or specialist activities. We will try give as much advance warning of these as possible. If there are some problems with payment please feel free to contact your classroom teacher.

Money to School

All money coming to school is to be put in an envelope with your child's name and given to the classroom teacher.

Home & School Communication


Any newsletters/fundraising letters will be sent out to every child, it will also be followed up on our facebook page.   

If you wish to receive your newsletters by email, please let the office know or you can email at

Parental/Caregivers/Teacher Concerns

If there are concerns about school programmes then communication is the best way to resolve them.

We ask that you make an appointment at the office to see the teacher in the first instance, as this is where most issues can be solved. If there are still concerns, we ask that you follow the line of responsibility in the school and discuss the issue with the Deputy Principal then Principal.

If parents/caregivers are still not satisfied, there is a formal complaints procedure available at the office, which offers guidance on the appropriate steps to take.

Teachers may also have concerns about pupils. If this is the case you will either be contacted by phone or letter.

School Code of Conduct

As Birchville School is a place of learning we ask that all school users act in a way that reflects this by acting appropriately when communicating with staff or in the school environment. This includes:

  • Being respectful at all times
  • Not swearing in the school grounds
  • All visitors to the school reporting to the office
  • Parents and Caregivers making an appointment at the office to see the teacher
  • Knocking on the door before entering classrooms

In this way children are constantly being exposed to positive adult behaviour models. This helps reinforce the standards of behaviour required. Reporting to Parents and Caregivers

Formal reporting will take place twice a year.

If there are concerns at any other time please feel free to make an appointment to see the classroom teacher.

Non-custodial Parents

Parents that do not have custody of their children and have access rights are welcome to telephone the school to organise a time to meet with the staff and look at the work your child is doing. Assessments will be duplicated on request.

Board of Trustees

Board meetings are held once a month in the school staffroom. All parents and caregivers are welcome to attend. Meetings are advertised in the school newsletter.

Parents/caregivers are invited to support the Board in running the school by:

  • Being supportive
  • Helping to raise funds for the school
  • Putting your name forward for board elections
  • Providing information as required
  • Community Consultation

From time to time the board will consult the community on a range of issues. The consultation process could be in the form of surveys, meetings or informal interviews.

Property - Use of Buildings After School

If you wish to use the school grounds or buildings out of school hours, please contact the Principal or office to obtain information on costs, requirements and application forms.

Smoking and Alcohol

Birchville School is a smoke, alcohol and drug free area.

Lost Property

This can be found in the room opposite the school office. Children are encouraged to 'retrieve' their lost items.

Personal Items

The school does not take responsibility for the loss or damage of a pupil's personal items. However we do try and help to resolve any issue over the loss of an item, that may arise.

Health & Safety – Medication

Parents are asked at the time of enrolment to complete a permission slip which allows office staff to administer (or not administer) panadol when a child is unwell.

If there is a necessity for regular medication to be taken this will be held in the office.

Bicycles and Scooters

We follow the police's advice regarding children biking and recommend that children be nine years or over to ride unaccompanied to school.

Bicycles should be road worthy and helmets worn properly at all times. The school reserves the right to stop pupils riding to school if we feel they are unsafe. All pupils are asked not ride in the school grounds for the safety of other children.


If we can be of any assistance in any matter, please feel free to contact us.